Never Lose Track of a Compliance Training Again
The compliance training tracker records which AML course each employee took, when, with which certificate and until when it is valid, and warns before it expires. It gives obligated entities the training evidence a regulator asks for during an inspection, without spreadsheets or folders of scanned certificates.
This content is for informational purposes only and does not constitute legal advice. Consult a qualified professional for your specific compliance training obligations.
Why Regulators Care About Training Records
AML frameworks across Latin America, including Mexico's LFPIORPI, Chapter IX of the Basic Legal Circular of Colombia's Superintendency of Companies (which replaces SAGRILAFT and asks for training at least once a year) and Panama's Law 23, require obligated subjects to train staff on their compliance obligations and keep evidence that the training happened, who took it, and when it needs to be renewed.
Trained Staff, Fewer Errors
Employees who understand red flags, KYC procedures, and reporting obligations catch problems earlier and make fewer compliance mistakes.
No More Expired Certifications
Manual tracking in spreadsheets means renewals get missed. Automatic expiry status keeps every certification visible before it lapses.
Avoid Findings and Fines
Missing or undocumented training programs are a common inspection finding: one that a structured, evidence-backed log resolves before it becomes a penalty.
Evidence, Not Just Intentions
Certificates, instructors, dates, and durations are recorded per employee: proof of a real training program, not just a policy on paper.
How the Training Tracker Works
From building a course catalog to spotting who needs a refresher: four steps.
Build Your Course Catalog
Define courses by category (AML, KYC, Ethics, Data Protection), mark the mandatory ones, and set default duration and validity.
Log Each Completed Training
Record who took which course, when, with whom, and for how long: attach the certificate right on the record.
Expiry Is Tracked Automatically
Every record shows Valid, Expiring Soon, or Expired, recalculated daily, so nothing depends on someone remembering to check.
Act on Renewals
Filter or group by status, employee, or course to schedule refreshers before certifications lapse.
What the Training Tracker Includes
Everything needed to run and document an employee compliance training program.
Training Course Catalog
Centralized catalog by category: AML/CFT, KYC Procedures, Risk Management, Ethics, Data Protection, Fraud Prevention, and Regulatory Updates.
Mandatory Training Flagging
Mark specific courses as mandatory so compliance teams can quickly identify which trainings are required for every employee.
Per-Employee Training Records
Every training is linked to the employee's KYC application, so each person's full training history is visible in one place.
Automatic Expiry Tracking
Expiry dates are computed from the training date and validity period, with status automatically set to Valid, Expiring Soon, or Expired.
Daily Expiry Alerts
A scheduled job refreshes every record daily and logs a notification the moment a training becomes Expiring Soon or Expired.
Certificate & Evidence Storage
Attach certificates and supporting documents, and record certificate number, instructor or provider, and duration in hours.
Kanban by Expiry Status
A kanban view grouped by Valid, Expiring Soon, and Expired makes it easy to see renewal priorities at a glance.
Renewal Calendar View
A color-coded calendar plots expiry dates by month, so upcoming renewals are visible before they become urgent.
Filter & Group by Anything
Group by course, employee, expiry status, training date, or company, and filter by Valid, Expiring Soon, or Expired.
Company-Level Defaults
Set a default training validity period per company, applied automatically to new training records.
Linked to Employee Profiles
Training history sits alongside each employee's onboarding and KYC record, giving compliance officers a full picture in one place.
Multi-Company Catalogs
Course catalogs and training records are scoped per company, keeping each entity's compliance program independent.
What This Means for Your Compliance Program
Walk Into an Audit Prepared
Show inspectors a live, dated, certificate-backed training log instead of scrambling to reconstruct records from memory.
Nothing Expires Unnoticed
Automatic status updates and chatter notifications mean renewals get scheduled before certifications lapse, not after.
A Better-Trained Front Line
When training is tracked and enforced, employees are genuinely equipped to spot red flags and follow procedures correctly.
Ready to Put Your Training Program on Autopilot?
Build your course catalog, log completed trainings, and let automatic expiry tracking keep your compliance team ahead of every renewal.
Frequently Asked Questions
This page is for informational purposes only and does not constitute legal advice. Employee training obligations vary by jurisdiction, sector, and activity type. Consult a qualified compliance professional for your specific requirements.
Explore more COX solutions:
Whistleblowing Channel Internal Reporting for LFPIORPI Mexico Digital Onboarding Services & Pricing